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Project Management

scheduling of activities involved

Planning and estimating effectively helps to complete any task successfully. This module enables planning for the entire project with resources, including scheduling of activities involved in successful bids/contracts.

Processes at a glance
  • Detailed rate analysis against BOQs
  • Import of BOQ to Excel
  • Define direct & in-direct cost structures
  • Plan accrued and deferred expenses
  • Integration with MS-Project for scheduling
  • Sharing work break-down from other projects
  • Maintenance of contractual terms as attributes instead of simple text
Documents / Reports
  • Project Cost Abstract
  • Activity-specific Cost Analysis
  • Resource Schedule
  • Billing Schedule
Benefits
  • Monitor project schedule vs site progress centrally.
  • Import BOQ (Bill of Quantity) files and create cost code for each activity or item.
  • Have multiple Activity-codes/ Cost-codes for each BOQ item and vice versa.
  • Setup and control indirect costs and overheads as a separate cost code.
  • Estimate overshoot project expenditure based on actual work completion timelines.
  • Clone cost working (WBS) for activities from your previous projects.
  • Update the Internal / External details of the project as amendment.
  • Maintain contract terms as editable attributes for future control (eg. Retention money, Mobilisation Advance, Client-Supply of material, etc).
  • Remind client terms automatically during billing and after the project is completed (eg. Bill cycle, Defect liability period, Bank guarantees, Bonus payment claims).
  • Re-allocate resources effectively for each project based on need and actual progress histogram.
  • Reduce and monitor rework at sites.
  • Monitor progress vs billed quantity variation for material, labour and machinery.
  • Identify unused material and control wastage at sites.
  • Manage Client change requests and amendments with multi-level approvals.
  • Keep the entire team updated with custom reports and project status dashboards.
  • Integrate with the Subcontractor module and Material Management module.
  • Reconcile material, labour and machinery usage at defined intervals to get project spending back on track.
  • Provide for accrued and deferred expenses such as utility and insurance payments.
  • Update the hindrance details against Schedule with types of Internal, Natural and Client Hindrance.
  • Update the detail description of client observation and its action details.
  • Capturing the expenditure without budget reference.
Reports
JCR – Job Cost Report

Gives an overall snapshot of all projects income vs expenditure. Shows Original Estimate, Revised estimate, Actuals incurred, Balance, Variance and Projected closure numbers with weighted adjustments for actual quantity.

Project cost abstract

Overall snapshot of each project’s income vs expenditure and contribution of material, labour, machinery and overheads in the expenditure. Has drill down facility to go to the last level work item to understand in depth for review.

Hindrance Register

Overall snapshot of each project’s nature of hindrance and duration.

Schedule Report

Overall snapshot of each project’s progress of plan vs actual.

Client Observation Status

Overall snapshot of each project’s Client Observation description, action details, status and follow-up details.

Overdue tasks

Overall snapshot of each project’s list of tasks that are overdue.

Project Management Process flow Diagram

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