Brief Summary of the Client
URC Constructions (URCC) is a leader and trendsetter in the construction industry, delivering custom-designed turnkey projects to government agencies, large corporations, and private bodies.
In the construction industry, URCC encountered numerous needs and challenges concerned with material allocation of idle stock and alert systems. There was a need to automate the aforementioned areas with real-time inventory tracking and the implementation of the solicited reapplication, which led to a significant improvement in simplifying projects. This case study goes into detail about the challenges they faced prior to putting the applications into use, the needs they identified, and the results they got after putting the apps into use.
Material Allocation Application:
Tactive’s solution to implement material allocation application to track the material availability and maintain the records of available stock for an effective future planning.
Challenges faced by URCC before Material Allocation application implementation:
Due to the company’s difficulty in foreseeing possible material availability in the projects they are managing, there was a miscalculation in the purchase of material required by the procurement team from the vendor, which was done without checking the stock availability in other projects. This led to unnecessary stockkeeping at project sites and warehouses. Additionally, surplus inventory was wasted because of the issues related to date validation and the shifting of the item to scrap. Another problem faced by URCC was the unavailability of the specified alternatives to requested materials.
 Material Allocation requirements:
- Displaying additional project site inventory with idle time
- Alert on dead stock /slow moving stock
- Automatic alert for maximum date for use
- Information about other project site stock with clear attributes
Results of Material Allocation application implementation:
The deployment resulted in URCC saving nearly 2% every year by notifying the information about the material in each project and site automatically. And in every month, material reconciliation and stock movement happened based on idle stocks, which resulted in better and more timely usage of chemical materials. The utilization of alternative items was also available in other project sites.
Inventory Tracking and Alert application:
We identified and suggested inventory tracking and alert applications to maintain real-time inventory tracking and manage proper inventory utilization.
Challenges faced before Automated Inventory Tracking and Alert application implementation:
Another option the URCC organization considered from Tactive was to track and manage overutilization by alerting the appropriate team. Prior to the deployment of the application, URC Constructions (URCC) had several challenges, including lacking the capacity to track machinery usage, the inaccessibility of fuel consumption records, the lack of a record for machinery productivity and maintenance costs, and the inability to enter specifics for each unit.
URCC required a dependable real-time inventory tracking system to ensure that all of the equipment was used for its intended purpose. This will prevent the wasting of resources such as fuel and energy. In every company, inactive equipment is another major source of waste in the workplace, as it is frequently left idle after its expiration date or for other reasons. As a result, they must be adequately tracked so that they can be used only after being refurbished before remaining dormant.
Automated Inventory Tracking & Alert Implementation requirements
- Measure, monitor, and report standard norms for daily standard running hours and fuel consumption per hour for each machine using construction inventory management software.
- Generate reports and dashboards with automated inventory tracking systems to help identify issues and make informed decisions.
- Automated tracking of performance/productivity, which helps to identify potential areas of improvement.
- Capture the standard preventive maintenance for each machine as per the manufacturer’s recommendation with spare requirements.
- Minimize downtime and increase efficiency through automation of routine tasks.
Results of Automated Inventory Tracking & Alert application implementation:
- The alert to the respective team about the machinery that is getting underutilized.
- The construction inventory management software generates alerts on over consumption of fuel beyond the standard norms.
- Report that detailed the cost incurred for each machinery and the productivity received from the same.
- The T&P department has information on the machines that will need maintenance in the near future, allowing them to order the spare parts in advance and perform maintenance tasks.
Future enhancements planned:
IOT integration and automatic material allocation requirements are planned to be implemented as future enhancement.
